2009 Annual Meeting – Go Green, Save Green and Carpool
The second Annual Meeting of Girl Scouts of West Central Florida will be on Saturday morning, April 18, at the new Phyllis Marshall Student Center at the University of South Florida.

We’re excited to be one of the first events in the new Marshall Center, which just recently opened. The state-of-the-art facility has a huge ballroom, great A/V capabilities and large rooms that will accommodate our pre-meeting forums nicely.

Plan now to carpool to the Annual Meeting. Although there is plenty of parking near the Marshall Center, you will have to pay to park and if you don’t already have a parking pass for USF, you’ll have to stop briefly at the visitor’s center on the way in, and get a parking ticket from the machine. Since we’ve been Girl Scouts of West Central Florida, our logistics requirements for the Annual Meeting are B-I-G and there aren’t many venues in our eight counties that can meet our space and technical needs. Sometimes we accept a minimal inconvenience for the overall benefit of the location. We hope you will carpool – it’s the green thing to do anyway – and plan a couple extra minutes and dollars for parking.

The Call to Annual Meeting will be sent to all voting delegates and Area Association chairs around mid-March. This year there will be two changes we hope are useful to you:

1. At the recent Area Association meeting, delegates were given the opportunity to sign up for an electronic Call to Annual Meeting that will be sent in an e-mailed PDF file. The e-Call will be transmitted at about the same time as the paper Call to Meeting is mailed. If you’re a voting delegate and you signed up to receive an e-Call, pay special attention to your e-mail box and even your spam box to make sure you receive your Call to Annual Meeting timely.
2. We will send a mini-call to alternate delegates and service unit managers who aren’t already delegates or alternate delegates. It will have basic info – agenda, location, directions, etc., but not all the governance documents. This is something volunteers requested in last year’s feedback and we are delighted to give it a try. Let us know if you find it helpful.

Of course, you don’t have to be a voting delegate, alternate delegate, or service unit manager to attend the Annual Meeting. It is open to all registered Girl Scouts age 14 and above, and we hope you will set aside Saturday morning, April 18. Watch for details on the website and in future issues of the GS Express!